4. Filing applications to modify manuals

4.1 Any accredited certifying body or any group responsible for managing the specification manual of a product bearing a designation may, with the consent of an accredited certifying body, submit a request to have additions or amendments made to a provision in a reference manual, either to criteria, to reference standards, to a requirement indicated in the approved specification manual, or, if applicable, to the list of substances appended to standards. To do so, the applicant shall submit an official request to the CARTV.

4.2 The request shall be typed and preferably submitted to the CARTV in computer file format.

4.3 The applicant shall submit this request in the form of a summary document containing the following information:

1. Date of the request;
2. Information on the applicant:
• Applicant’s name;
• Postal address;
• Telephone and fax number, and e-mail address
3. Normative document concerned by the request (name of the approved reference or specification manual);
4. The text of the proposed addition or amendment must be clearly stated and in the format the applicant would prefer to see it appear. If a particular substance is involved, then the exact name must be mentioned in the text;
5. If the request involves removals, then those parts of the criteria, standards or substance(s) to be removed must be specified;
6. The purpose of the amendment or the addition;
7. The reason that led to this request for amendment or addition;
8. The history of the practice concerned by the criteria, and the requested standard (if applicable);
9. Situations pertaining to the use of criteria, standards or substances of this type, outside of Québec;
10. The advantages which would result from implementing this amendment or addition;
11. Potential problems that might occur once the amendment or supplement has been implemented, with regards to management and any consequences with respect to consumer perception of products bearing a reserved designation;
12. Ways in which these potential problems may be managed or prevented;
13. Any document, publication, scientific study, and so forth, which should be appended or included in summary format and that might support the relevance of the desired amendment or supplement.