Appendix C:
Data Required For Each Operator

This data sheet must be completed for each applicant who has obtained a license from the certifier. Every company that has a distinct legal identity and that has the on-going responsibility for ensuring that designation products meet certification requirements, must have obtained this license in order to use the certifier's mark (name and logo) on the label and/or transaction papers pertaining to these products when certified. The accredited certifying body must declare to the CARTV the licensed companies based in Québec and involved in operations that make it possible to obtain a product designated with a reserved designation belonging to the following categories:

• Companies licensed as individual operators and to which the certifier has granted a certificate for the products they sell;
• Companies that do not hold a compliance certificate but that are affiliated with individual operators to whom they sell their products exclusively;
• Companies potentially capable of providing certified products, but which are not doing so because they are currently inactive, certification of all their products has been suspended or their production is to be launched at a later date;
• Companies that hold approval of service or ingredient verification certificates;
• Companies that hold a pre-certification status.

For companies included under the above-mentioned 1 and 2 categories, all information listed below (nos. 1 to 26) must be recorded by the certifier and submitted to the CARTV. On the other hand, for companies included in the above-mentioned 3 and 4 categories, only general information (nos. 1 to 10) needs to be submitted to the CARTV. Information detailed in numbers 1 to 13 needs to be submitted to the CARTV for companies included in the above-mentioned 5 category.

INFORMATION TO BE SUBMITTED TO THE CARTV
1.	Business name of operator (a legal person, partnership or individual).
2.	Name of person in charge of operations resulting in company's products.
3.	Full address of company’s head office.
4.	Phone number of company’s head office.
5.	Fax number of company’s head office.
6.	Company’s e-mail address (if one exists).
7.	Company’s website (if one exists).
8.	All names and codes used to identify the company on labels of certified products.
9.	Type of operator: Individual licensed operator; Subcontractor or operator affiliated exclusively with another operator; Operator deprived of license due to abandonment or withdrawal of certification (including date of decision).
10.	Distribution of overall company production: Conventional products; Products in pre-certification; Certified products (70% and more ingredients compliant with standards); Products for which certification is currently suspended (including date of suspension); Verified products (less than 70% of ingredients in compliance with standards); Approved services. Approved inputs
11.	Municipality in which each of the company’s operation sites is located.
12.	Date of most recent annual inspection on each operation site.
13.	Type(s) of operation(s) from which certified products on each operation site come from: (choose one or more): Crop production; Livestock production; Maple production; Specialized productions (bee keeping, aquaculture, etc.); Farm preparation; Cottage preparation (equivalent to 5 or less full-time employees); Industrial preparation (equivalent to 6 or more full-time employees); Repackaging by distributors/merchants; Repackaging by retail operations; Brokerage (including sales agencies).
14.	Area (in hectares) of each site used for crop, livestock or maple production (included in granted certification).
15.	Number of taps included in the certification of a maple operation site.
16.	Average quantity or observed amount of breeding livestock per site included in granted certification.
17.	Name of the certified product(s) for each identified operation site, as registered on the compliance certificate.
18.	National standards to which these products comply (CARTV, NOP).
19.	Date of first registration (following initial application or resulting from terminated suspension) for each product on site included in the granted certification
20.	Date of withdrawal of any products belonging to site included in the granted certificate.
21.	All certified product trademarks (including those belonging to distributors under contract with the operator). If no distinct trademark exists then the name of the company will be considered as the standard trademark.
22.	Quantities in stock at the beginning of the calendar year for each product registered on compliance certificate.
23.	Quantities produced during the previous calendar year for each product registered on compliance certificate.
24.	Quantities sold during the previous calendar year for each product registered on compliance certificate.
25.	Primary clients to which certified products were sold during previous calendar year, within this list: Brokers or sales agencies; Traders; Processors; Supermarkets chains; Specialized retailers; Accommodation and restaurant establishments; Farmers, producers; Consumers (through community-supported agriculture programs); Consumers (direct sales); In-house consumption.
26.	Quantities (indicated in appropriate measuring unit) of certified products sold during previous calendar year to direct clients, within each category listed below: Province of Québec; Other Canadian provinces; The United States; All other mentioned countries.